RULES OF THE THORPE BAY BOWLING CLUB
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1.
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TITLE
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1.1 The Club shall be called the ‘Thorpe Bay Bowling Club’, hereinafter referred to as ‘the Club’ and shall be affiliated to the English Bowling Association & the Essex County Bowling Association.
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2.
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OBJECTIVES
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2.1 To foster and promote the sport of bowling and other lawful outdoor and indoor games, sports and social activities, between members and members of other clubs with similar objectives.
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3.
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MEMBERSHIP
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3.1 Membership shall be exclusively male.
3.2 Membership shall comprise four categories, playing, social, cadet and honorary.
3.3 Cadet members must not be less than thirteen nor more than eighteen years of age on the 1st May of the relevant year. The General Committee shall determine the conditions on which they will be permitted to use the facilities of the Club.
3.2 Membership shall comprise four categories, playing, social, cadet and honorary.
3.3 Cadet members must not be less than thirteen nor more than eighteen years of age on the 1st May of the relevant year. The General Committee shall determine the conditions on which they will be permitted to use the facilities of the Club.
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4.
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TERMS OF MEMBERSHIP
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4.1 The subscriptions and entrance fee will be those decided upon from time to time by the General Committee. Annual subscriptions shall be payable by January 1st each year. Members are not entitled to vote at any meeting of the Club, nor, in the case of playing members, to take part in any competition, until their subscriptions have been paid.
4.2 If any member fails to pay his subscription within fourteen days after January 1st, he shall be considered to be in arrears. A notice of default shall be sent to him by the Secretary and, if the sum be not paid by the end of January, he shall cease to be a member. If, however, the delay can be accounted for to the satisfaction of the General Committee, his membership shall be restored.
4.2 If any member fails to pay his subscription within fourteen days after January 1st, he shall be considered to be in arrears. A notice of default shall be sent to him by the Secretary and, if the sum be not paid by the end of January, he shall cease to be a member. If, however, the delay can be accounted for to the satisfaction of the General Committee, his membership shall be restored.
5. ELECTION OF MEMBERS
5.1 Every applicant for membership shall be proposed and seconded by members of the Club for election by the General Committee. A person shall not be admitted to a playing membership, nor permitted to retain such membership so long as he is a playing member of another outdoor bowling club or holds office in a club within the County Group.
5.2 The candidate’s application form having been completed, pro posed and seconded by members of the Club it shall be posted in the club pavilion for at least seven days, or such longer period as the General Committee may determine, prior to his name being submitted to that Committee for election. No person may be admitted to membership or to the privileges of membership without an interval of seven days between his nomination and admission. Any objection by a member to the application must be notified to the Committee in writing. The General Committee shall have the power to accept or refuse any application without stating a reason for refusal.
5.2 The candidate’s application form having been completed, pro posed and seconded by members of the Club it shall be posted in the club pavilion for at least seven days, or such longer period as the General Committee may determine, prior to his name being submitted to that Committee for election. No person may be admitted to membership or to the privileges of membership without an interval of seven days between his nomination and admission. Any objection by a member to the application must be notified to the Committee in writing. The General Committee shall have the power to accept or refuse any application without stating a reason for refusal.
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6.
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CONDUCT OF MEMBERS
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6.1 If, in the opinion of a majority of two thirds of the General Committee present, the conduct of any member either within or outside the Club, is such to cause injury to the Club’s reputation or is against the interests of the members as a whole, they may, if they think fit, suspend that person from membership or warn the member as to his future conduct. Where a member is suspended, the Secretary shall send a notice of suspension to the home address of the member and shall summon him to attend before the Commit tee to explain his conduct. If the Committee, on hearing any evidence that may be called and after affording the member a fair and honest hearing, decides that the offence is of a sufficiently serious nature they may either suspend that member for a period of not less than three months or immediately terminate that person’s membership.
7. ADMISSION OF GUESTS OF MEMBERS
7.1 Members may introduce guests to the Club, but the member must be in attendance whilst such guests are on the premises.
8. ADMISSION OF VISITORS
8.1 Visitors to the Club for the purpose of taking part in bowls and/or snooker matches or competitions, or joining other gatherings in connection therewith, may be permitted to enter the Club premises and the Club may sell intoxicating liquor, for consumption on the premises, to such person.
8.2 The Club Pavilion shall be open to the wives and partners of members.
8.2 The Club Pavilion shall be open to the wives and partners of members.
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9.
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GENERAL COMMITTEE
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9.1 The affairs of the Club shall be controlled by a General Committee comprising:
9.1.1 The President
9.1.2 The Deputy President
9.1.3 The Secretary
9.1.4 The Treasurer
9.1.5 The Captain
9.1.6 The Vice Captain
9.1.7 The Green Manager
9.1.8 The Match Secretary
9.1.9 The Property Manager
9.1.10 Two other members
9.1.2 The Deputy President
9.1.3 The Secretary
9.1.4 The Treasurer
9.1.5 The Captain
9.1.6 The Vice Captain
9.1.7 The Green Manager
9.1.8 The Match Secretary
9.1.9 The Property Manager
9.1.10 Two other members
all elected annually by the members of the Club present at the Annual General Meeting.
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10.
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DUTIES OF THE GENERAL COMMITTEE
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10.1 The duties of the General Committee shall include:
10.1.1 To control the affairs of the Club on behalf of the Members.
10.1.2 To keep accurate accounts of the finances of the Club through the Treasurer. The accounts should be available for reason- able inspection by members and should be audited before every Annual General Meeting.
10.1.1 To control the affairs of the Club on behalf of the Members.
10.1.2 To keep accurate accounts of the finances of the Club through the Treasurer. The accounts should be available for reason-
10.1.3 The appointment of sub-committees.
10.1.4 The co-option if necessary, of members to the General Committee. Such co-opted members shall not be entitled to vote on the General Committee.
10.1.5 To review Club subscription rates and agree them for the forthcoming year.
10.1.6 To make decisions on the basis of a simple majority vote.
10.2 The General Committee at its first meeting following the Club’s AGM shall elect a Chairman from its members. In the absence of the Chairman from any meeting, the members present shall elect one of its number to act.
10.3 The General Committee shall meet at agreed intervals and not less than four times per year. Any meeting of the General Committee may be called at anytime by the Secretary or, through him, by any three members of that Committee, giving not less than three days notice and specifying the purpose of such meeting.
10.4 The property of the Club shall be considered vested in the General Committee for the time being.
10.5 Three Trustees, namely, the Secretary, Treasurer and President will be responsible for applying the terms of the lease with regard to the Bowling Green and Pavilion.
10.6 The quorum for the General Committee of the Club shall be 5.
10.1.5 To review Club subscription rates and agree them for the forthcoming year.
10.1.6 To make decisions on the basis of a simple majority vote.
10.2 The General Committee at its first meeting following the Club’s AGM shall elect a Chairman from its members. In the absence of the Chairman from any meeting, the members present shall elect one of its number to act.
10.3 The General Committee shall meet at agreed intervals and not less than four times per year. Any meeting of the General Committee may be called at anytime by the Secretary or, through him, by any three members of that Committee, giving not less than three days notice and specifying the purpose of such meeting.
10.4 The property of the Club shall be considered vested in the General Committee for the time being.
10.5 Three Trustees, namely, the Secretary, Treasurer and President will be responsible for applying the terms of the lease with regard to the Bowling Green and Pavilion.
10.6 The quorum for the General Committee of the Club shall be 5.
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11.
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ANNUAL GENERAL MEETING
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11.1 The Annual General Meeting of the Club shall be held on or before December 15th in each year, at such time and place as the General Committee may determine. 14 days clear written notice of the Meeting shall be given to the members by posting a copy of the notice to every member at his home address.
11.2 The business at the Annual General Meeting shall be to:
11.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meeting held since the last Annual General Meeting.
11.2.2 Receive the audited accounts for the year from the Treasurer.
11.2.3 Receive the annual report of the Secretary.
11.2.4 Elect an auditor.
11.2.5 Elect the Officers of the Club.
11.3 Nominations for all Offices and motions for submission should be in the hands of the Secretary not less than 28 days before the date of the meeting. The Secretary shall post nominations and motions on the notice board immediately they are received. Nominations and motions received less than 28 days before the meeting will not be considered valid.
11.4 Members entitled to vote at General Meetings but who are un able to attend shall be permitted to vote by proxy via the Hon. Secretary at such meetings and any adjournment thereof. In these circumstances, those members who wish to exercise their right to a proxy vote shall, prior to any meeting, inform the Secretary, in writing, of their voting intentions in respect of any ballot which is to take place. Such persons shall be deemed to be present at the meeting and shall be included should any question of the need for a quorum arise.
11.5 At all General Meetings, the Chair will be taken by the President, or in his absence, by a deputy appointed by the Club.
11.2 The business at the Annual General Meeting shall be to:
11.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meeting held since the last Annual General Meeting.
11.2.2 Receive the audited accounts for the year from the Treasurer.
11.2.3 Receive the annual report of the Secretary.
11.2.4 Elect an auditor.
11.2.5 Elect the Officers of the Club.
11.3 Nominations for all Offices and motions for submission should be in the hands of the Secretary not less than 28 days before the date of the meeting. The Secretary shall post nominations and motions on the notice board immediately they are received. Nominations and motions received less than 28 days before the meeting will not be considered valid.
11.4 Members entitled to vote at General Meetings but who are un able to attend shall be permitted to vote by proxy via the Hon. Secretary at such meetings and any adjournment thereof. In these circumstances, those members who wish to exercise their right to a proxy vote shall, prior to any meeting, inform the Secretary, in writing, of their voting intentions in respect of any ballot which is to take place. Such persons shall be deemed to be present at the meeting and shall be included should any question of the need for a quorum arise.
11.5 At all General Meetings, the Chair will be taken by the President, or in his absence, by a deputy appointed by the Club.
12. SPECIAL GENERAL MEETINGS
12.1 Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not fewer than ten members of the Club. At least 14 days notice of the Meeting shall be given.
13. VOTING
13.1 At a General Meeting, the voting shall be by all categories, with the exception of cadet members. Each voting member will have one vote. In the case of a tie the vote will be lost. A simple majority shall be sufficient by the members present, (see 17.1). Members entitled to vote but not attending such general meeting shall be bound by the decisions of that meeting.
Members entitled to vote at General Meetings but who are unable to attend shall be permitted to vote by proxy via the Hon. Secretary at such meetings and any adjournment thereof. In these circumstances, a request in writing shall be forwarded to the Secretary no less than seven days prior to the meeting tendering their apologies for absence and indicating clearly their voting intentions in respect of any ballot taking place. Such persons shall be deemed to be present at the meeting and shall be included should any question of the need for a quorum arise.
14. QUORUM FOR GENERAL MEETINGS
14.1. The quorum for a General Meeting shall be at least 25% of the current membership. No motion shall be put to a meeting which is attended by fewer than that number.
15. BYELAWS
15.1 The General Committee may, from time to time, make byelaws, not inconsistent with these Rules, for the conduct of members and the governing of affairs of the Club. These byelaws must be available for inspection on request to any member.
16. INTOXICATING LIQUOR
16.1 The purchase and supply to members of intoxicating liquor in the club premises shall be maintained under the control of the General Committee who shall keep an account of all purchases and receipts and shall present at the annual general meeting a statement of account for the year.
17. ALTERATION OF RULES
17.1 The rules of the Club may at any time be amended, repealed or replaced by resolution at a General Meeting of the Club, pro- vided that any resolution concerning these rules must receive a simple majority of the members present and voting.
18. DISSOLUTION
18.1 A motion for the winding-up of the Club may be put to a Special General Meeting called for this purpose, on a reasonable notice in writing to all members on the register. At such Meeting, a majority of three quarters of the members present and entitled to vote shall be required. The assets of the Club, after payment of all debts and liabilities shall be devoted to a purpose designated by the meeting.
14.1. The quorum for a General Meeting shall be at least 25% of the current membership. No motion shall be put to a meeting which is attended by fewer than that number.
15. BYELAWS
15.1 The General Committee may, from time to time, make byelaws, not inconsistent with these Rules, for the conduct of members and the governing of affairs of the Club. These byelaws must be available for inspection on request to any member.
16. INTOXICATING LIQUOR
16.1 The purchase and supply to members of intoxicating liquor in the club premises shall be maintained under the control of the General Committee who shall keep an account of all purchases and receipts and shall present at the annual general meeting a statement of account for the year.
17. ALTERATION OF RULES
17.1 The rules of the Club may at any time be amended, repealed or replaced by resolution at a General Meeting of the Club, pro-
18. DISSOLUTION
18.1 A motion for the winding-